Honor Awards Convocation
Spring
Family Weekend – Saturday Morning
Information
and Timelines
General Information
and Department Restricted Scholarships
Recognized students are
called forward to stand with President Brazil, receive their designated award
(as applicable) and have their picture taken with the president.
Non-recognized students are
listed in the program booklet only.
Each
major, program, and/or organization selects only one award for presentation at the convocation; other awards are listed in the program and the recipients
are not verbally recognized. Exceptions are considered with approval from the
Associate Vice President for Academic Affairs; Curricular and Student Issues.
In
all cases,
full legal names are requested; no nicknames. Middle initials, middle names,
and student ID numbers are also requested for proper identification when
students are invited to attend the convocation.
Department
Restricted Scholarships are sent to department chairs from the Business Office.
January – Call for
recipients, department representatives, and awards
Six-week
deadline
Academic
Affairs requests names of students to be recognized at the convocation and/or
listed in the program (i.e., non-recognized).
Students
to be recognized at the convocation are to complete a biographical data form
(provided to departments/organizations) which is used for script and mailing purposes.
(see Appendix A)
Academic
Affairs requests academic department honor society rosters that are listed in
the program booklet only. These students are non-recognized and
biographical data forms are not required.
Academic
Affairs requests names of department representatives to be present at the
convocation.
Phi
Beta Kappa and University Scholar students do not receive an award at the
convocation but are called forward individually to stand as a group to be
recognized. Also called forward individually to stand as groups are the Goldwater
Scholarship Nominees and Mach Family recognitions (these students
may receive an award). All students in these groups (not Goldwater) are
to complete an abridged biographical data form (provided to
departments/organizations) which is used for script and mailing purposes. (see Appendix
B)
Nine-week
deadline
Academic
Affairs requests awards that are to be presented at the convocation (recognized)
from academic departments, certain student organizations, and other campus
offices.
February – Invitations
and Reminders
Recognized students and
their families are notified of the student’s inclusion in the convocation.
Students are asked to RSVP; deadline is approximately four weeks.
Reminders
regarding student honorees, department representatives, and/or awards are sent
after initial requests through deadline date(s).
Awards – General
Information
Awards
are typically a plaque, certificate, or book; a congratulatory letter from the
awarding department/organization is also sometimes given.
2008 – The Business Office sent information campus-wide regarding cash/check awards
pertaining to student recipients who may also be employed as work study. Those
students will not receive the full amount; i.e., $100. The designated amount
will be included in the students’ next regular paycheck with appropriate
federal taxes taken out.
All
awards should be submitted to Academic Affairs wrapped in plain white paper; a
plain white bow is optional. Wrapped gifts and/or envelopes should be clearly
and neatly labeled with the students’ name, the name of the award, and the name
of the awarding department/organization.
Plaques
are presented as is – no wrapping.
If
the actual award item is unavailable by the due date, the awarding
department/organization should prepare a letter of explanation to the award
recipient and place it in a plain white envelope, labeled as described above
which will be presented to the student in lieu of the actual award at the
convocation.
If
it is known prior to Academic Affairs receiving the award that the student will
not be attending the convocation, keep the award item and present it at a later
time convenient to your department/organization.
Any
awards not presented at the convocation due to students being unable to attend
(or no shows), Academic Affairs will ask the students to pick up the award.
After a reasonable amount of time, departments will be contacted to pick up the
award and present it at a later time convenient to your
department/organization.
Specific Responsibilities
Program – Ushering
for the convocation is provided by volunteer members of the Blue Key Honor
Society (arranged by the student president). Ushers are asked to arrive at
the Chapel by 8:00am and may leave shortly after the program begins at 9:00am.
Tasks include distribution of programs at the doors and assisting families with
seating. Two ushers should remove the ropes reserving seats for the student
honorees five to ten minutes before the convocation begins.
Awards of Campus
Organizations
The
Association of Student Representatives (ASR) offers two awards: The Martha
DeKraker Award (first-year student) and the Sewell-Key Award (upperclass student). Selection of recipients as well as a plaque for each is
handled by ASR. Plaques should be proofread for accuracy prior to delivery to
Academic Affairs.
Mortar
Board/Blue Key offers the Ana Unruh Outstanding Sophomore Award; one woman and one
man. Selection of recipients as well as a plaque for each is handled by
combined efforts of Mortar Board and Blue Key. Plaques should be proofread for
accuracy prior to delivery to Academic Affairs. Both of these organizations
also list current memberships in the program booklet (see Membership of
Campus Honor Societies below).
Departmental Honors – each academic
department selects one award for presentation at the convocation; other awards
are listed in the program and the recipients are not verbally recognized.
Combined awards include the Frances K. Hendricks Fine Arts Award (ARTH, MUSC, SPDR)
and the Outstanding Senior in Biochemistry and Molecular Biology (BIOL and
CHEM). Both are considered recognized, including an award to be presented.
All other departments either offer specifically named awards or “Outstanding
Senior” recognitions. Additional Awards listed in the program are at the
discretion of the departments and are considered non-recognized. All awards to
be presented are the responsibility of the awarding department and should be
proofread for accuracy (regarding plaques) prior to delivery to Academic
Affairs.
Interdisciplinary
Programs follow the same guidelines as outlined for Departmental Honors.
University
Awards provided by the Trinity University Alumni Association, Chapel, and
Trinity University Women’s Club each provide a plaque, certificate, or
other honorarium for these recognitions. As noted above Phi Beta Kappa and University Scholar recognitions do not receive an award at
the convocation. These students are called forward individually to stand as a
group to be recognized (both of these organizations also list current
memberships in the program booklet; see Membership of Campus Honor Societies
below). Goldwater Scholarship Nominees receive a letter generated
by Academic Affairs. Mach Family students may receive an award.
Membership of
Campus Honor Societies/National Recognitions – The following typically have
current roster lists/inductees listed in the program booklet:
Recognized
· Phi
Beta Kappa
· University
Scholars
Non-Recognized
· Alpha
Lambda Delta
· Alpha
Kappa Delta (Sociology)
· Beta
Gamma Sigma (Business Administration)
· Blue
Key
· Delta
Phi Alpha (Modern Languages & Literatures/German)
· Golden
Key
· Kappa
Delta Pi (Education)
· Lambda
Alpha (Anthropology)
· Lambda
Pi Eta (Speech)
· Mortar
Board
· National
Society of Collegiate Scholars – Outstanding Senior in Scholarship, Leadership,
and Service (not the entire member list)
· (Omega
Tau of) Phi Alpha Theta (History)
· Omicron
Delta Epsilon (Economics)
· Phi
Sigma Tau (Philosophy)
· Pi
Delta Phi (Modern Languages & Literatures/French)
· Pi
Kappa Lambda (Music)
· Pi
Sigma Alpha (Political Science)
· Sigma
Delta Pi (Modern Languages & Literatures/Spanish)
· Sigma
Gamma Epsilon (Geosciences)
· Sigma
Iota Rho (International Studies)
· Sigma
Pi Sigma (Physics)
· Sigma
Tau Delta (English)
· Upsilon
Pi Epsilon (Computer Science)
· Who’s
Who Among Students in American Universities and Colleges (Student Affairs)
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